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Board Secretary: Policies, Training, Regulatory Requirements for Board and Senior Management

This session will provide the information and tools needed to be a successful board secretary. It will review responsibilities and provide best practices to enhance administration of corporate governance, including establishing an agenda, delivering the board package, scribing contemporaneous meeting notes, and documenting the details in the official minutes.

OnDemand
Recorded Wednesday,
June 15th, 2022
Presented by Dawn Kincaid
1h 30m total length
$279.00 or 1 Token

Includes: 30 Days OnDemand Playback, Presenter Materials and Handouts

  • Management/Employee Development
  • Bank Legal Counsel
  • Board Member
  • Branch Manager
  • Senior Management

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The board secretary’s role goes far beyond being the “note-taker” at board meetings. The job often entails being the chief organizer, ensuring compliance requirements are met, understanding governance issues, planning meetings, developing reports, and preserving corporate records.

This session will provide the information and tools needed to be a successful board secretary. It will review responsibilities and provide best practices to enhance administration of corporate governance, including establishing an agenda, delivering the board package, scribing contemporaneous meeting notes, and documenting the details in the official minutes. We will also review best practices for documenting “healthy debate” and discussion that may occur during a board meeting. We will provide guidance and tips for becoming more effective and efficient and provide tools to facilitate success.

What You'll Learn

  • Responsibilities of a Board Secretary- A review of both the general and specific duties required of a board secretary daily, monthly, quarterly, and yearly.
  • Documentation of Board Oversight – Background and details on how to document board oversight of your bank’s risk management program.
  • Board Meeting Preparation– A discussion on how to establish the agendas and distribute the board package
  • Tracking Items for Board Review – Overview of the list of annual policies, officer designations, training, and other items that need to go to the board.
  • The Art of Writing Board Minutes - A thorough discussion of how to craft the minutes, include supporting documentation, and make corrections when needed.
  • Understanding the E-Packages – A review of the benefits of providing your board materials electronically to the directors, including privacy and IT issues, and sample procedures.

Who Should Attend

This informative session is designed for board secretaries, senior management, and directors.

Dawn Kincaid

Instructor Bio

Dawn Kincaid began her banking career while attending The Ohio State University. She has 19 years of experience in client service, operations, information technology, administrative and board relations, marketing, and compliance. Most recently Dawn served as the Senior Vice President of Operations for a central-Ohio-based community bank, where she created and refined policies and procedures, conducted self-audits and risk assessments, and organized the implementation of new products and services. Dawn has served in the roles of Compliance, BSA/AML, CRA, Privacy, and Security Officer. She has led training initiatives, prepared due diligence information, completed a variety of regulatory applications, coordinated internal and external audits, and exams, and presented for numerous state associations.

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